Best Project Management Methodologies For Software And App Development

Avantika Shergil By Avantika Shergil  |  Aug 17, 2022  |  App Development Software Development Web Development

As the economy is becoming digital and service-oriented, the firms are shifting their work to project-based. That’s why demands for project managers grew by a larger fraction as compared to skilled employees. The rapid increase in demands for project managers emphasizes the importance of project management. Project management is more than task allocation, setting a timeline, and defining a budget.

Project management is important stuff to discuss because it has a wide impact on the software or app development and employees as well. However, 36% of the projects succeed in exceeding clients’ expectations and users’ needs. Changes in project objective, priorities, inaccurate requirements collection, imprecise task estimates, poor communication, and much more are cited as the common roadblocks that make the project fail.

That’s where project management methodology stands out as the all-in-one solution to plan projects, manage tasks, track work progress, remote team collaboration, advanced reports generation, and so on.

What is project management methodology?

Project management methodology provides a set of techniques, tools, practices, and procedures that illustrates the roadmap with all the steps required for successful project delivery. There are various project management methodologies available that assist the project manager with all the steps taken to complete the project before the deadline.

Many times, project management methodology is confused with project management framework, which is wrong. The frameworks are neither as detailed nor rigid as the project management methodology. They just provide an overview of how to implement the guidelines and leave no room for tools and practices. We can say traditional project management is a framework. Conclusively both of them are inherently different.

Which are the best project management methodologies used by businesses worldwide?

With thousands of project management methodologies and project frameworks available, it’s difficult to choose the right methodology for software development. Each methodology works like a pro for a specific type of project while keeping the team and client satisfied.

Here, we have enlisted five popular methodologies that suit well for most of the project requirements and meet all the associated needs for seamlessly managing the project.

Waterfall project management methodology

Waterfall methodology works like- traditional methodology with multiple phases where tasks get executed in a linear form one by one sequentially in a row. It’s one of the project management methods that provides a huge room for controlling each phase of the project but leaves no room for scope changes. It makes the methodology perfect for long-term project.

The methodology is inherited from the manufacturing and construction industry where iterations are less feasible. Also, this methodology insists on completing previous tasks as new tasks cannot be started unless the previous task is completed.
Waterfall methodology works in five phases: requirement, design, implement, control, and closure, where each task needs to go through all five phases to complete and start the new one.

The extensive documentation zeroes down the probability of data loss and help in setting the client’s expectations. Also, the client is not involved in the project till it’s finished. Besides, when a problem pops up or dynamic changes are required, fixing the issues or reflecting change is an expensive affair in terms of effort and time.

Agile project management methodology


Agile methodology is the completely reverse of waterfall project management methods that follow an iterative approach to project management. Agile project management is more user-centric that focuses on change management with detailed planning. Agile methodology is a good fit for dynamic projects that require scope, time, and budget changes at any time.

The manager breaks the complete project into sub-part that are called sprints, which include a set of tasks to be completed within the timeframe of a week or two. The Agile methodology follows all the principles and values defined under the agile manifesto principle to best manage the project. The core values- working software, individuals and interactions, employee collaboration, and response to change must be adhered to, for agile development.

The projects that need flexibility, and have complexity or uncertainty involved, the agile project management technique works great. It’s well-suited for SMBs that look for quick deployment and want to experiment with new things. The top App Development Companies favor this methodology for complex mobile applications that needs to keep updated with market trends and customers’ preferences.

Scrum project management methodology

Scrum project management methodology is similar to agile methodology in the core values and principles followed from project planning to its execution, but behaves more like a project framework. Under this methodology, the software project is completed in short cycles termed sprints. There’s a scrum master that divides the project into sprints and later, the project team takes care of the project with little to no involvement of the scrum master.

Daily stand-up meetings knowns as daily scrum are conducted daily and everyone has to mandatory attend the meetings as per the schedule. The list of priority tasks is defined under product backlog to ensure tasks get completed in a specific order. The product goals are divided into sprints with product backlogs that are completed incrementally. In a nutshell, the project management structure of scrum methodology goes like- sprint planning, daily scrum, sprint review, and sprint retrospection.

The leading Software Development Companies prefer moving ahead with scrum methodology because it enables removing ambiguities during the meeting, organizing tasks and their timeline easily, fairly allocating tasks, instant identification of the roadblocks, and facilitating quick releases that keep the team and the client satisfied and happy.

Kanban Board project management

The methodology is more like a framework, that’s developed on production lines Toyota for quality results. Kanban methodology visually represents the project progress with three categories- to-dos, in-progress, and done. The methodology works on the simple concept and is trusted by leading software, mobile, and web development companies. Its usage in Jira software is the best instance of it.

It involves the project manager assigning tasks to different team members under the to-do list, when team members start working on the project, they move the card to the in-progress column, and when the task is finished, it’s moved to the done column.

After the project launch, the same Kanban board is used to add the bug found, or new feature added in the to-do column. Later, when developers understand things, they move it to the in-progress column and then the done column when they fix it. However, the methodology lacks ways to prioritize the tasks other than dates or a color-coding system, which is not so great. Also, there is no way to support independencies among tasks.

Extreme programming project management methodology

As the name suggests, the agile framework goes to an extreme level to ensure quality results as promised. The extreme programming lifecycle moves in five phases- planning, managing, designing, coding, and testing to guarantee app success.

At the planning stage, the client requirements for the project are gathered with a clear estimation, then the project is divided into multiple sprints, where each includes a list of tasks, that are managed by the project manager according to priorities. As the project moves into the designing and coding phase, the actual work of developers starts and they keep testing and iterating unless it’s liked/approved by the client or customers. Finally, the product is released on the market.

How do you choose the right project management methodology?


Now, you have limited choice to narrow down the choice to one methodology, but, still, that’s not an easy task. Theirs is no one-size-fits-all solution. you need to select the methodology that effectively matches the business project needs and maximizes the time and resources usage. Here are a couple of considerations that help in making the right selection.


Trying a hands-on project management tool is essential to know if the nature of the project requires changes in the processes, then it will be facilitated by the methodology or not. Checking Project Management Processes whether facilitating the shift during, after or before project development or not is necessary.

Risk score

The project that includes experimentation with the latest technology or tool, or adding a unique feature, then it’s necessary to check if the methodology allows businesses to take this calculated risk. For instance, the agile methodology enables making changes at any stage and then testing the users’ response for the same.


The time-critical projects that need to be delivered at a pre-defined schedule need to select the methodology that fixes the project scope and timeline in stone. The waterfall methodology fits best for the project with a quick turnaround time.

Stakeholder involvement

The projects that require consistent approval from the client or key stakeholder, then their involvement is essential. The Project Management Application allows stakeholders to track the project progress, but the selected methodology should include the practice of getting approval or sprint retrospection as it’s facilitated by scrum or agile.


Knowing the budget set aside for the software development is essential before the project planning begins. The methodology selection relies on if the businesses allow changes in budget or want to keep it within predetermined limits. For instance, scope changes increase the efforts, time, and resource consumption, which ultimately surge the budget.

“What is your project management approach?” is One of the top questions to ask when hiring a software development company for your project requirement.

Wrap up

The app development guide can help you with building the mobile application successfully, but it’s not feasible unless the right project management methodology is selected. The list of top 5 project management methodologies provides a systematic structure that the software development lifecycle provides to build good software. Select the project management methodology that goes well with your project followed by a project management tool for the best results.

Avantika Shergil Avantika Shergil   |  Aug 17, 2022

An enthusiastic Operations Manager at, coordinating and managing the technical and functional areas. She is an adventure lover, passionate traveler, an admirer of nature, who believes that a cup of coffee is the prime source to feel rejuvenated. Researching and writing about technology keeps her boosted and enhances her professional journeying.


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